University Guests Circulation Policies

The Library welcomes and encourages University guests to use the Leatherby Libraries and its resources. University guests include visiting faculty or university/departmental guests.

University guests should work with their department to obtain library use approval through the Library Administration office. Upon approval by Library Administration, a complimentary library card will be issued. The card will expire based on the length of time approved by Library Administration.

You must present your library card in order to borrow books. No substitutes will be accepted. Cards are not transferable. A replacement card must be obtained if lost or stolen.

Report any changes of address, telephone number, and/or any other information to ensure the accuracy of the library circulation record.

You are responsible for all items checked out on your library circulation record, including items checked out for others.

A receipt will be issued at the time of checkout indicating a due date for borrowed books. Please retain your receipt.

All library notifications are sent to your email address.

Any outstanding fines or overdue books will prevent you from renewing or borrowing.

Bookdrops are located outside of the building and inside the lobby of the Library for you convenience.

Please be aware of the posted library hours, changes in hours, or schedule variations. For updates of library hours please call (714) 532-7756 or check the Library website under Hours.

The 1974 Family Rights and Privacy Act, State of California Law, and California State Education Code prohibit revealing the name of any borrower who currently has an item checked out, as well as their borrowing record. This applies to all library users.


Items may be renewed on-line by going to the Leatherby Libraries website at and accessing your library circulation record or by calling the Circulation Department at (714) 532-7723. Items cannot be renewed if they have been placed on “hold” by another patron, have been recalled, or have reached a maximum renewal. You are charged with keeping track of all due dates when renewing on-line; only system posted due dates are valid. Print the screen with the new due date as your receipt.


Items needed for Course Reserve or requested by another patron may be recalled at any time. The due date for the recalled item will be revised to a new shorter loan period. The current borrower is assured of having the item for a minimum use period from the date of checkout, unless the book is needed for Course Reserve, in which case the item must be returned immediately. For each item recalled an   e-mail notice is sent informing you of the new due date. It is your responsibility to return the item by its new due date.

Billing and Payments

You are responsible for all fines (overdue charges), processing fees (re-ordering and invoicing costs), and replacement fees (cost of book) which may result from overdue returns, damage to books, and lost or stolen books.

Checkout Privileges
  • Maximum of 10 items from the circulating collection
Checkout Times, Renewal Limits and Minimum Use Periods
  • Books & Oversize Books
    • 2 weeks with 1 renewal, 1 week minimum use
  • McNaughton Books
    • 2 weeks with 1 renewal, 1 week minimum use
  • Audio/Visual Items: (Audio CD’s, Audio Tapes, CD-ROM’s, LP’s, DVD’s & Videos)
    • No Checkout
  • Reserves
    • No Checkout
  • Abstracts, Atlases, Globes, Journals, Maps, Microforms, Newspapers, Periodicals, Reference Books, Research Projects & Thesis
    • Non-Circulating (Limited checkout with approval from a Reference Librarian)
  • Archives & Special Collections
    • Non-Circulating (Limited checkout with approval from a Special Collections Librarian)
  • Holocaust Library
    • Non-Circulating (Limited checkout with approval from Holocaust Library Staff)
  • ILL (Interlibrary Loan)
    • No Checkout
Borrower Responsibility
  • Have your library card
  • Retain your library receipts
  • Know when books are due to be returned
  • Monitor your email for library notifications
  • Renew books on or before the due date
  • Return recalled items by their new due dates
  • Be accountable for all activity that takes place on your library account
  • Return books to the Circulation Desk return bin or the outside bookdrop on or before the due date
  • Exercise care in handling all library books
  • Report damage (torn pages, highlighting) to items at checkout
  • Be aware of posted library hours, changes in hours, or schedule variations
  • Pay any applicable fines or fees for lost, damaged, or overdue library books
  • Notify Circulation of any contact information changes
  • Notify Circulation if your library card is lost or stolen
Fine/Fee Schedule

  • $ .25 cents Overdue fine per day, per book to a $10.00 maximum late fine per book
  • $1.00 Overdue fine per day, per McNaughton book to a $10.00 maximum late fine per book
  • $1.00 Overdue fine per hour, per non-circulating item (bound/loose journals, special collections, Reference, etc.) to a $20.00 maximum late fine per item
  • $5.00 Replacement library card fee
  • $5.00 Minimum fee for damage to an item (broken spine, highlighting, missing labels/barcode, torn pages, water damage, writing in item, etc..) up to the full replacement cost of the item
  • $20.00 Library processing fee for lost/ damaged items

Replacement charges for lost/damaged books are assessed as follows:

Cost of book + $20 processing fee + billing fee

Lost Item Refunds

In the event of the recovery and return of an item that has been paid for as a lost item, a refund may be issued for the cost of the item only. Processing and billing fees are not refundable. To receive a refund, the item must be undamaged and returned to the Circulation Department within 6 months from the original payment date. Items will be evaluated before a refund is granted. Refund checks can take up to 30 days to be issued.

One University Drive Orange CA 92866