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Graduate Student Circulation Policies
Your University Photo I.D. card is required in order for the library to perform any Circulation transactions. No substitutes will be accepted. Cards may only be used by the student to whom the I.D. is issued and are not transferable. If the card is broken; the magnetic strip no longer reads; the picture, name or I.D. number is no longer visible; or the card is lost, a replacement I.D. card must be obtained.
Each semester or academic term (including interterm and summer), valid proof of enrollment is required to activate your library borrowing privileges.
Report any changes of address, telephone number, and/or other information to ensure the accuracy of your library circulation record.
You are responsible for all items checked out on your library circulation record, including items checked out for others.
A receipt will be issued at the time of checkout indicating a due date for borrowed items. Please retain your receipt.
All library notifications are sent to your Chapman email address.
Any outstanding overdue items will prevent you from renewing or borrowing including Interlibrary Loan and Reserves.
Return all items to the library from which they were borrowed (Leatherby or Rinker). Items are not considered returned until they reach their correct destination.
Bookdrops are located outside of the building and inside the lobby of the library for your convenience.
Please be aware of the posted library hours, changes in hours, or schedule variations, which might affect hourly due dates for Reserve items. For the most recent updates to library hours please call (714) 532-7756 or check the library website at www.chapman.edu/library/info under Hours.
The 1974 Family Rights and Privacy Act, State of California Law, and California State Education Code prohibit revealing the name of any borrower who currently has an item checked out, as well as their borrowing record. This applies to all library users.
Items placed on Course Reserve by a professor have a limited checkout and are not renewable. Overdue fines accrue on a hourly basis for all reserves.
Return reserve items to the reserve bin at the Circulation Desk. There may be a delay if items are returned in other bins, which will result in overdue fines.
Items (excluding Reserves & ILL items) may be renewed on-line by going to the library website at www.chapman.edu/library and accessing your library circulation record or by calling the Circulation Department at (714) 532-7723.
Items cannot be renewed if they are overdue, have been placed on “hold” by another patron, have been recalled, or have reached a maximum renewal. You are charged with keeping track of all due dates when renewing on-line; only system posted due dates are valid. Print the screen with the new due date as your receipt.
Items needed for Course Reserve or requested by another patron may be recalled at any time. The due date for the recalled item will be revised to a new shorter loan period. The current borrower is assured of having the item for a minimum use period from the date of checkout, unless the book is needed for Course Reserve, in which case the item must be returned immediately. For each item recalled an e-mail notice is sent informing the borrower of the new due date. Negligence on the part of the borrower to read his or her e-mail does not remove the responsibility to return the item by its new due date.
Checkout Times, Renewal Limits and Minimum Use Periods
All hourly checkouts are assessed fines for any part of the hour past the due time. There is no grace period.
Replacement charges for lost/damaged items are assessed as follows:
Cost of item (book, CD, DVD, tape, etc.)
Billing and Payments
You are responsible for all fines (overdue charges), processing fees (re-ordering, re-cataloging and invoicing costs), and replacement fees (cost of item) which may result from overdue returns, damage to items, lost or stolen items, including those items obtained by Interlibrary Loan (and the fees designated by the lending institution from which Chapman obtained them). All unresolved and/or unpaid charges will be referred to the University Business Office (including a Referral Fee).
Payment arrangements can be made with the Circulation Department to prevent referral of your balance to the University Business Office. Failure to honor the terms of your payment plan will result in referral of the balance to the University Business Office.
All fines and fees must be paid in full in order for borrowing privileges to be restored, including access to Bookable Rooms, Reserves and ILL items.
In an effort to support students during difficult times, the Leatherby Libraries and the Dean of Students Office have developed a process to address needs relating to unforeseen life circumstances. When fines have occurred due to an unforeseen circumstance, such as hospitalization or a death in the family, students will be asked to provide specific documentation of the incident to the Dean of Students Office. After validating the information/documentation, the Dean of Students Office may provide the library with notification as a form of verification.
The library will review the notification from the Dean of Students Office and make a final determination regarding any fine adjustment/waiver.
Business Office Referrals
Failure to promptly resolve these matters will result in the forwarding of unpaid debt (with an additional referral fee) to the University Business Office. Failure to pay library fines and fees referred to the Business Office may result in delays of future registration, as well as transcript holds.
Lost Item Refunds
In the event of the recovery and return of an item that has been paid for as a lost item, a refund may be issued for the cost of the item only. Processing and billing fees are not refundable. To receive a refund, the item must be undamaged and returned to the Circulation Department within 6 months from the original payment date. Items will be evaluated before a refund is granted. Refund checks can take up to 30 days to be issued.
Chapman University Leatherby Libraries
One University Drive Orange CA 92866