Mapped link area Chapman University on left Leatherby Libraries on right
Mapped link area Chapman University Mapped link area Leatherby Libraries
Alumni Circulation Policies

You must present your Chapman University Alumni Photo I.D. card in order for the library to perform any Circulation transactions. No substitutes will be accepted. Cards may only be used by the Alumni to whom the I.D. is issued and are not transferable. If the card is broken; the magnetic strip no longer reads; the picture, name or I.D. number is no longer visible; or the card is lost, a replacement I.D. card must be obtained.

Report any changes of address, telephone number, and/or any other information to ensure the accuracy of your library circulation record.

You are responsible for all items checked out on your library circulation record, including items checked out for others.

A receipt will be issued at the time of checkout indicating a due date for borrowed items. Please retain your receipt.

All library notifications are sent to your email address.

Any outstanding fines or overdue items will prevent you from renewing or borrowing.

Bookdrops are located outside of the building and inside the lobby of the Library for your convenience.

Return all items to the Library from which it was borrowed (Leatherby or Rinker). Items are not considered returned until they reach their correct destination.

Please be aware of the posted library hours, changes in hours, or schedule variations. For updates of library hours please call (714) 532-7756 or check the Library website under Hours.

The 1974 Family Rights and Privacy Act, State of California Law, and California State Education Code prohibit revealing the name of any borrower who currently has an item checked out, as well as their borrowing record. This applies to all library users.


Items needed for Course Reserve or requested by another patron may be recalled at any time. The due date for the recalled item will be revised to a new shorter loan period. The current borrower is assured of having the item for a minimum use period from the date of checkout, unless the book is needed for Course Reserve, in which case the item must be returned immediately. For each item recalled an e-mail notice is sent informing you of the new due date. It is your responsibility to return the item by its new due date


Items may be renewed on-line by going to the Leatherby Libraries website at and accessing your library circulation record or by calling the Circulation Department at (714) 532-7723. Items cannot be renewed if they have been placed on “hold” by another patron, have been recalled, or have reached a maximum renewal. You are charged with keeping track of all due dates when renewing on-line; only system posted due dates are valid. Print the screen with the new due date as your receipt.

Billing and Payments

You are responsible for all fines (overdue charges), processing fees (re-ordering and invoicing costs), and replacement fees (cost of item) which may result from overdue returns, damage to items, lost or stolen items. All unresolved and/or unpaid charges will be referred to the University Business Office (including a Referral Fee).

Fees for items which are lost or damaged must be paid in a timely manner at the Circulation Desk.

All fines and fees must be paid in order for borrowing privileges to be restored.

Business Office Referrals

Failure to promptly resolve these matters will result in the forwarding of unpaid debt (with an additional referral fee) to the University Business Office. Once paid at the Business Office, you must bring a receipt to the Circulation Desk as proof of payment. Failure to pay library fines and fees referred to the Business Office may result in delays of future registration, as well as transcript holds.

Checkout Privileges
  • Maximum of 10 items from the circulating collection including a maximum of 3 audio/visual items
Checkout Times, Renewal Limits and Minimum Use Periods
  • Books & Oversize Books
    • 2 weeks with 1 renewal, 1 week minimum use
  • McNaughton Books
    • 2 weeks with 1 renewal, 1 week minimum use
  • Audio/Visual: (Audio CD’s, Audio Tapes, CD-ROM’s, LP’s, DVD’s & Videos)
    • 2 days with 1 renewal
  • Reserves
    • No Checkout
  • Abstracts, Atlases, Globes, Journals, Maps, Microforms, Newspapers, Periodicals, Reference Books, Research Projects & Thesis
    • Non-Circulating (Limited checkout with approval from a Reference Librarian)
  • Archives & Special Collections
    • Non-Circulating (Limited checkout with approval from a Special Collections Librarian)
  • Holocaust Library
    • Non-Circulating (Limited checkout with approval from Holocaust Library Staff)
  • ILL (Interlibrary Loan)
    • No Checkout
Borrower Responsibility
  • Have your Alumni Photo I.D. card
  • Retain your library receipts
  • Know when items are due to be returned
  • Monitor your email for library notifications
  • Renew items on or before the due date
  • Return recalled items by their new due dates
  • Be accountable for all activity that takes place on your library account
  • Return items to the Circulation Desk return bin or the outside bookdrop on or before the due date
  • Return items to the Library from which they were borrowed. (Leatherby or Rinker)
  • Exercise care in handling all library items
  • Report damage (torn pages, highlighting, etc.) to items or missing media (DVD, CD, etc.) at checkout
  • Be aware of posted library hours, changes in hours, or schedule variations
  • Pay any applicable fines or fees for lost, damaged, or overdue library items
  • Notify Circulation of any contact information changes
  • Notify Circulation if your library card is lost or stolen
Fine/Fee Schedule
  • .25 cents Overdue fine per day, per book to a $10.00 maximum late fine per book
  • $1.00 Overdue fine per day, per audio/ visual item (audio tape, CD-Rom, LP’s, DVD, music CD, video) to a $10.00 maximum late fine per item
  • $1.00 Overdue fine per day, per McNaughton book to a $10.00 maximum late fine per book
  • $1.00 Overdue fine per hour, per non-circulating item (bound/loose journals, special collections, Reference, etc.) to a $20.00 maximum late fine per item
  • $2.00 Overdue fine per day, per recalled item to a $10.00 maximum late fine per item
  • $5.00 Overdue fine per hour for a bookable room kit to a $40.00 maximum late fine
  • $5.00 Minimum fee for damage to an item (broken spine, highlighting, missing labels/barcode, torn pages, water damage, writing in item, etc..) up to the full replacement cost of the item
  • $10.00 Referral fee to the Business Office
  • $20.00 Library processing fee for lost/ damaged items
All hourly checkouts are assessed fines for any part of the hour past the due time. There is no grace period.

Replacement charges for lost/damaged items are assessed as follows:
Cost of item (book, CD, DVD, tape, etc.) + $20 processing fee + billing fee
$50.00 for a bookable room access key
$4.00 for a dry eraser
$2.00 for a dry erase marker
$2.00 for a bookable room/dry erase case

Lost Item Refunds

In the event of the recovery and return of an item that has been paid for as a lost item, a refund may be issued for the cost of the item only. Processing and billing fees are not refundable. To receive a refund, the item must be undamaged and returned to the Circulation Department within 6 months from the original payment date. Items will be evaluated before a refund is granted. Refund checks can take up to 30 days to be issued.

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